How To Hire Real Estate Virtual Assistants

Real Estate Virtual Assistants

"In Real Estate, Delegating Equals Success"

As your business grows, or if you want it to grow even more, you're eventually going to need to hire real estate virtual assistants (or local staff) just to survive. The bigger your income becomes, the more your task list gets longer and longer. Many real estate agents who started as “solopreneurs” soon discover that they can’t do it all themselves. This is the time when delegating becomes crucial.

The very idea that you need to find & hire real estate virtual assistants in the first place can seem intimidating and time consuming. The process is often delayed indefinitely due to belief in these common pitfalls:

  • I can do it faster myself
  • I can do it better myself
  • I can’t afford it
  • I don’t know where to look to hire someone

See a theme here? It’s a challenge to take the “I” out of everything that happens in your business, but that’s the first step in delegating: letting go. The fact of the matter is that it does take some time initially to delegate and outsource tasks, but over time it will free you up to grow your business and even get your life back! Remember what vacation feels like? Free time is possible when you know your business is running smoothly without you.

Stop Doing it All

Yes, you can do it all yourself – just not for very long. Eventually your business will stagnate, stop growing or even fail. Once you realize you can’t succeed by doing it all yourself, it’s time to make a change for the better of your business and your life. How can you grow your business if you’re spending most of your time doing tasks that are easily delegated?

Hiring Your 1st Real Estate Virtual Assistant: Where to Start

The most important aspect of delegating and outsourcing is to create a system for your assistant to follow. This is the foundation for successful outsourcing. Here’s how to do it:

1. Make a list of every repetitive task in your business.

Organize them into daily, weekly, monthly, quarterly, and yearly categories. Don’t leave anything out – the point here is to outline everything that is not essential for you to do. You might even want to keep a journal for a month and note these repetitive tasks as they come up.

2. Outline each and every step, however minute, involved in each task.

This is where the real time commitment comes in to play. Remember that the time you spend now is an investment in the future health and prosperity of your business and the quality of your life! Stay focused on the big picture and realize that you don’t have to complete this in a week or even a month. Give yourself a realistic time frame to complete the mapping out of your systems. The goal is to ultimately free your time up. Outlining systems for your business will set you free.

3. In the great words of Henry David Thoreau, “Simplify, simplify, simplify!”

After you detail all the steps in a given task, review and ask yourself if there are any steps that can be trimmed. Make the process as concise as possible so that your new assistant can accurately and efficiently complete the task.

4. Once you’ve got all the steps involved per task, create outlines or tutorials.

These can be simple text documents, screenshots, or short videos that take your assistant through the steps. Check out some of the free resources on the internet like Cam Studio and Screencast-O-Matic. These visual tutorials are a great way to visually outline a task.

5. Pat yourself on the back, raise a glass… you’ve just created a system for your business!

The best part is that you only have to invest the time once. It is a lot of work and it won’t happen overnight, but you now have the ability to delegate and outsource tasks. Keep in mind that your system will need adjusting from time to time, but the basic core will be in place.

Advantages Of Hiring Real Estate Virtual Assistants

Now that you’ve created the means to delegate you’re probably wondering where to find an assistant. One of the easiest, quickest ways to start is by hiring a virtual assistant. Here are the advantages:

• Lower cost – No need to pay insurance or worker-related taxes. And, because you hired a freelancer, when the time comes to part ways with your assistant, you won’t be faced with paying for unemployment insurance.

• Less time training – Many virtual assistant firms provide fully trained staff members. You can save a lot of time and money by not having to pay an assistant as he or she trains through the learning curve.

Focus your time and efforts on the most profitable activities for your business. Start delegating and outsourcing your way to the next level of success.


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