Real Estate Process Optimization

Real Estate Process Optimization

Real Estate Automation Service – Real Estate Business Process Improvement

Real Estate Process OptimizationThe goal of Real Estate Process Optimization is to streamline, standardize, and automate existing processes in your business that have some rough current procedure that needs to be more efficient.

Each Process Optimization Session will result in a very detailed, 8 – 20+ page, step-by-step, REVAS-style Standard Operating Procedure for a specific, distinct workflow in your business. This will be based off of what’s already working for you, with a focus on standardizing, systematizing, and automating the process.

(Note: Our Standard Operating Procedure (SOP) Development Services are a better fit if you need to create new processes for tasks & activities that are not currently following any systematic procedures.)

When Process Optimization Services Are Most Valuable To Your Business

Real Estate Process Optimization Services are not applicable to all businesses in all situations.

The most obvious pre-requisite is actually having the process(es) to optimize.

This service is not about creating new processes from scratch, it’s about taking what is already working for you, and making it better.

Therefore, the first criteria to getting the most value out of Process Optimization is:

#1.) When you’re clear about the process or workflow that needs to be optimized.

The more systematic, standardized, and step-by-step your existing process, the more value you can get out of Process Optimization Services.

That’s because we can more easily identify potential problem areas, and make clear & concise improvements to the existing process, when the process itself is already well documented.

This is a natural segue into the second criteria to getting the most value out of Process Optimization:

#2.) When you’re sure the existing process has major issues & needs work.

Unless you’re running at a very large scale, tiny tweaks in nearly perfect processes won’t add much value to your business.

On the other hand, processes that you can see are clearly producing too much waste, are running chaotically, are difficult to manage, or simply aren’t producing the desired result… these are the types of processes that can yield major ROI on a single Process Optimization Session.

The last, but not least criteria to be sure you get the most value out of your Process Optimization Service, is:

#3.) When you have the will to actually implement the changes!

No tweaks & improvements to your processes will be able to overcome the most dangerous natural law:


If you don’t have the will power to ensure you & your team will follow the new and improved SOPs created as a result of your Process Optimization Sessions, then skip the service!

Save yourself the money, time, and suffering of having your day-to-day workflows picked apart by outside experts.

You need to be sure you have the will & discipline to implement the changes, with the understanding that it will take real effort to break bad habits and implement the new ones, especially if you’re dealing with multiple stakeholders on multiple processes.

The 3 Paths To Process Optimization With REVAS

There are 3 primary approaches we can take to your process to make it better, or “3 Paths to Process Optimization.

When optimizing a single Process, we might engage in all three, or focus on only one.

Each is intertwined and produces a synergistic result when combined to ultimately create the best Standard Operating Procedures possible.

Path 1: Standardization and Systematization.

This is the bedrock of all our Process Development Services, and is the crucial foundation of the other 3 Paths.

That’s because a standardized, systematic workflow that is predictable, consistent, and measurable is necessary to even call the activity a “Process.”

Nothing can be Optimized if it can’t first be clearly understood, monitored, measured, and managed. This is only possible through Standardization and Systematization, which is our approach is best achieved via a REVAS-Style Standard Operating Procedure (SOP).

Path 2: Automation.

The most powerful single tool for Process Optimization is Automation.

If you can eliminate most or all requirement for human intervention, and can create a completely automated workflow that is handled all by software or hardware tools, you are in an extremely powerful position.

Even if you still need significant human participation, you will always find great ROI when automating major steps in your process, or adding automated tools to better enable yourself & your employees to focus strictly on profit producing activities.

Sometimes adding the right software tweaks or technical tools can improve your output 10x – 100x, or reduce the workload of your Process by >90%.

Path 3: Waste Reduction.

Permeating all activities & business Processes is our arch-nemesis:


Following the same ‘7 Wastes’ approach as we apply to our Waste Reduction Consulting Services, our Process Optimization efforts will always be on the lookout for these pernicious thieves of time, energy, and money.

As a brief reminder, this means simplifying & streamlining your processes by eliminating:

  1. Waiting.
  2. Motion.
  3. Transportation.
  4. Overproduction.
  5. Inventory.
  6. Defects.
  7. Over-Processing.

Every time we optimize any Processes, we will always be on the lookout for signs of all seven wastes to annihilate them from your workflows.

How It Works: REVAS Process Optimization Services

Process Optimization Services follow the same general progression that all our Procee Development Services do.

We have a five step SOP to create SOPs that applies to existing Process Optimization tasks almost exactly the same as it does to new Process Creation tasks.

Here is that rough five step outline, with the noted Optimization-only tweaks to Step Two:

Step One: Diagnostic Interview & Consultation.

The first step is a comprehensive diagnostic interview & consultation. This will be all about learning your current Process:

  • How is it documented?
  • Who is involved in the work?
  • How often does it occur?
  • What are external factors involved?
  • Does it require any specific software or login information?

We’ll be studying the existing Process (or lack thereof) for the workflow as it currently occurs.

Step Two: The Task Itself.

Next, we’ll experiment with actually doing the task itself. There’s no substitute for hands-on experience with the work itself. In some cases where actually doing the task hands-on is not possible, we’ll even do mock calls, sandboxed versions, and simulations of the task(s) required in the SOP, just to be sure we’re understanding everything.

For Process Optimization Only:

One factor that is unique for Process Optimization vs. Process Creation when working on & studying the task itself, is that we will be much more focused on Standardization, Systematization, and Waste Reduction.

Our focus will be on finding ways to streamline and simplify, typically with our stop watch in hand to monitor the time taken for every step in the process.

Step Three: Q&A.

Nine times out of ten, this process will then yield some questions about the task, or areas that require further clarification.

We’ll take much less input this time around, but we’ll still most likely have one last call or group conference to finalize all the details.

Step Four: Re-Approach to The Task Itself.

Wrapping up the SOP Development, we’ll go through the task one last time, taking into account all we’ve learned.

During this go-round, we’ll also be meticulously recording, screenshotting, and mapping out every step in the process, to prepare for creating the final step-by-step Standard Operating Procedure document.

Step Five: Creating the SOP Document(s).

Lastly, we’ll take our notes & details from Step Four, and distill them down into an easily understood, step-by-step Standard Operating Procedure document. This is basically like an instruction manual for your particular task or workflow, recorded in comprehensive detail.

The end goal is a comprehensive & straightforward SOP doc that anyone can follow to get to work with little or no additional training.

Optimizing your existing processes, and creating a more streamlined, systematic Standard Operating Procedure, will help you reduce waste and boost your profit margins down the line by making a relatively small investment of time, energy, and money now.