Property Management Software Assistant
Virtual Assistant for Property Management Software
The goal of your Property Management Software Assistant is to help you
- and automate the entire process of keeping all your data up to date…
…all in one clear place for your preferred property management software.
We work with a variety of property management software following our step-by-step Standard Operating Procedures.
This ensures that all of your client and tenant data is consistently entered into your property management software in a uniform format.
How It Works:
As with all tasks at REVAS, your Property Management Software Assistant will be working in a process-based, not people-based, manner and workflow.
What this means is that they’ll be following detailed, REVAS-style Standard Operating Procedures…
…which ensures that they’re handling all data into your property management software as you would if you were doing it in-house yourself personally.
Usually, this is a task that can be completely handled by Overseas Virtual Assistants, which is why a good, detailed SOP is so important.
Once we have the Standard Operating Procedure to outline the workflows you’ll need for your Virtual Assistant to keep your property management software up to date…
…your Virtual Assistant can get started and will require little to no oversight after setup.
They can help out with tasks like:
- entering receipts and expenses into your software,
- making sure that invoices are scanned and uploaded,
- keeping track of all your tenant data, and
- making sure maintenance reports and repairs are tracked in your property management software.
Ultimately, if there’s anything that you need to track in your business that requires any sort of property management software…
…your Virtual Assistant can handle in a manner that guarantees that everything is done according to plan.
The value proposition of this service is to get this menial, repetitive administrative duty off the plate of you or anyone local.
There’s no reason to pay some U.S.-based wages when an Overseas Virtual Assistant can handle this task up to the same standard for as little as half the price.
Plus, once this task is outsourced and automated, it will run smoothly with very little time or effort on your part.
This will help you free your energy to focus on more important tasks like growing your business and making sure your clients are happy.
Imagine how much more you’d accomplish during the day if every one of your simple, yet time-consuming tasks was just covered and done properly by someone else?
Out of sight, out of mind, and off your to-do list.
The biggest challenge with having a Virtual Assistant to manage your property management software is the setup:
You’re going to need a very robust, detailed, step-by-step Standard Operating Procedure for every workflow your Virtual Assistant is expected to do.
Since this task is almost always handled by Overseas Virtual Assistants, you’ll want to be sure your Standard Operating Procedures don’t leave anything to the imagination.
You don’t want your Overseas Virtual Assistant responsible for making decisions or ad-libbing any customer-facing communication.
Rather, you want them working from predefined
- and training manuals.
You can ensure everything they do is according to your existing systems and processes…
…making sure then that you will get the greatest value from this service.
Without a proper Standard Operating Procedure, it’s very difficult to assign these types of tasks to your Virtual Assistant.
This will depend on how many units you have under management…
…along with how many different workflows you want your Virtual Assistant to handle within your property management software.
This type of a task can range anywhere from only a few hours per month…
all the way to multiple full-time Overseas Virtual Assistants handling a variety of workflows for a business with over a thousand units under management.