Contract-to-Close Assistant

Real Estate Contract-to-Close Assistant

Transaction Coordination Virtual Assistant for Real Estate Agents


The goal of your Contract-To-Close Assistant is to help you manage the transaction process…

…all the way from when you put a listing under contract to when that contract actually closes.

The ultimate goal is your commission and the closing of the property by using a Transaction Coordinator or Contract-To-Close Virtual Assistant.

For this part of the process, you can focus on:

  • getting more deals,
  • building relationships,
  • growing your sales pipeline, and
  • the tasks that actually make you money.

How It Works:

A Contract-To-Close Assistant is someone that is specially trained to help you out from the contract to the close process.

So right off the bat, you know:

  1. They’re most likely going to already be familiar with some of the workflows required.
  2. They’ve probably worked in another or the same transaction software as what you’re using,
  3. And they’re going to follow a detailed, step-by-step standard operating procedure created by REVAS.

Now, this SOP is made specifically for your business, based on your existing transactional process.

This can guarantee you two things:

  1. It ensures that the VA is focused-in on all the details in your transactional checklist.
  2. It keeps helps you get that property closed with as little effort on your end as possible.

They’ll be specifically focused and trained to be with you every step of the way: from the moment your contract is signed until the final closing of the property.

You can even use a combination of both U.S.-based and Overseas REVAS Virtual Assistants for your contract-to-close process.

For higher-touch or higher communication skills, a U.S.-based person is ideal when it comes to client-facing communications and interactions.

For the rest of the administrative tasks and talking to vendors, an Overseas Virtual Assistant is fully capable of the contract-to-close process for your business.


The best part about outsourcing to a Contract-To-Close Assistant is that you are left to focus on making money.

Activities like:

  • getting more deals,
  • nurturing leads,
  • closing listing appointments (and getting your existing listing sold),
  • finding more buyers,
  • building your business,
  • automating systems and processes,
  • and growing your team.

Transaction coordination contract-to-close tasks can be outsourced with the same quality of work that you would get with in-house help.

It’s a natural part of the real estate business to delegate, even as a real estate agent.

If you’re only hiring a transaction coordination assistant for your own transactions, it’s a great investment…

…only costing a few hundred dollars per transaction.

Not to mention, it saves you money by freeing your time and energy from these menial administrative duties to focus on the more important tasks of your business.


The downside of hiring a Contract-To-Close Assistant is the setup process.

You’re going to need to work with us at REVAS at creating at least one, but perhaps multiple Standard Operating Procedures.

These SOPs are going to guide your Transaction Assistant every step of the way, along with a detailed training manual that covers:

  • screenshots,
  • every important login detail needed to find documents and where to put them,
  • how to examine the documents to be sure that they’re submitted correctly,
  • and (if you’re outsourcing this part of the process) who to call when it comes to vendors,
  • or even communicating with the clients to actually resolve issues.

This setup process is a lot of work, but once it’s done, you don’t really have to do it again.

So it’s a great investment despite being a difficult one at the initial learning curve.

Work Estimate:

The work estimate will depend on one crucial factor:

How much of your contract-to-close process are you outsourcing?

The work estimate can range anywhere from about 5 – 10 hours per transaction, up to about 20 hours per transaction max.

Some clients split that “higher touch” level between Overseas and U.S.-based Virtual Assistants…

…so you might be working with something like 15 Overseas work hours and 5 U.S.-based work hours per transaction.

And that’s just to get the whole process completely delegated and outsourced with a team of both the U.S.-based and Overseas Virtual Assistants.

A team that is fully trained in your existing transaction management system.

This way, you can completely get the process off your plate for a relatively fixed fee and not have to worry about it again.