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>> What We Do >> Admin Advantage™
We’re not here to provide “just another Real Estate Virtual Assistant.”
We’re here to install a Back-Office Admin System that runs without you.
Here’s how we accomplish that, and what sets us apart from what you might’ve seen elsewhere.
🚫 VA Marketplaces? You have to hire & manage your own random assistant with no systems, no oversight, and no consistency.
🚫 DIY Automation? Documenting SOPs and building automations is a part-time job... and it doesn’t make you any money.
✅ REVAS builds and follows step-by-step Standard Operating Procedures (SOPs) for every task your virtual team performs.
💀 Brutal Truth: The top real estate pros don’t grind through admin work. They’ve already systemized it... now, you can too.
🚫 Other VA Services? They just follow instructions - you still have to build and manage the system yourself.
🚫 Hiring In-House? You’re paying salaries, benefits, and dealing with turnover.
✅ REVAS gives you a fully managed back office with trained specialists - no hiring, training, or management required.
💀 Brutal Truth: You don’t need more employees... you need a business that runs without you.
🚫 Hiring a VA? Are they AI-literate? Do you have an AI training system for them to follow? Are you ready to manage their AI learning curve?
🚫 Software Automation? You'll still need human oversight - and most custom automations break without constant tinkering.
✅ REVAS builds your Admin Back Office using AI-native processes - so your VAs do 10X the work with 100X fewer mistakes.
💀 Brutal Truth: Whether you’re using AI or not... your competitors are. Either leverage it - or get left behind.
❌ 10+ hours a week wasted on admin work instead of growing the business.
❌ $10,000+ a month in missed commissions and wasted time.
❌ Competitors Scaling Faster while you’re stuck in the weeds.
💀 Every day you delay, you’re paying the price – in lost revenue, time, and freedom.
You didn’t start a business to chase down documents, mess around in online portals, or reply to emails at midnight.
You started a real estate business for freedom. You did it to help Clients… and (let’s be honest) you did it to make more money!
But that ticket to freedom can start feeling like a ball & chain when you can never get fully caught up. It’s easy to start feeling trapped: phone always buzzing, never-ending paperwork, data tracking & reporting, bookkeeping, accounting, compliance, licensure, marketing, data entry…
The list goes on & on.
You can’t just hire a Person to solve a Problem without a Process.
If you try to solve Problems with People only, you’re just hoping the person you’re hiring will bring the Process.
That’s how you build a People-Dependent Business.
You’ve probably experienced this yourself:
For senior executive roles? That’s somewhat understandable.
For back-office admin support? It’s business suicide.
Everything changes when you realize: it’s not about handing off tasks. It’s about removing yourself from the workflow entirely.
The Goal: Building a back-office that runs itself.
This is how you go from being the Owner of a great JOB to the true Owner & CEO of a Business.
After fulfilling over a million VA work hours over 10+ years, if there’s one lesson we’ve learned over & over & over, it’s:
Never hand off an Admin Task to an Assistant without documenting the procedure.
Delegating low level repetitive Workflows is all about systematization. You don’t want the most menial duties of your business to become People-Dependent (where everything breaks if you just lose some junior-level employee).
That’s why everything we do is always “Process-Based, Not People-Based™“ meaning it follows a detailed, step-by-step Standard Operating Procedure (SOP).
We provide a done-for-you, systematic approach:
✅ Built by experts who’ve done this before
✅ Run by trained teams following documented SOPs
✅ Enhanced with AI tools that level-up Overseas VAs
✅ Managed by our dedicated Operations Team (not by you)
When you hire us, you work directly with an Operations Manager as your primary point of contact.
Our goal isn’t just to delegate day-to-day back-office ops – it’s to systematically identify and delegate even more mundane, repetitive tasks over time.
No oversight. No hand-holding. No midnight fixes.
Just a back office that runs whether you’re there or not.
No more nights spent updating spreadsheets or weekends catching up on data entry. Those hours go straight back into revenue-generating activities.
Here's the math: 10+ reclaimed hours per week = 13+ extra deals annually. All from time you're already paying for but currently wasting.
Admin work happens automatically without your involvement. No more being the safety net for your own delegation or wondering if tasks got done.
Grow your business without the complexity of hiring, training, and managing more employees. Our system expands with your needs automatically.
You’ve been promised it all before:
Every vendor had the same pitch: “Get your life back.”
None of them delivered.
And now here we are: another company making the same promise.
Let’s address those concerns head-on, because we’ve been in your exact situation as Real Estate Business Owners ourselves:
You’re too busy right now to invest in saving time long-term. Your plate is full, and now is not a good time to take on another project like training or onboarding a new Assistant.
Real Estate is a regulated industry. What happens when the VA messes up? What if something goes wrong? How can you make sure the VA is going to do a good job, and that problems are resolved quickly as they arise?
These VAs don’t understand your local market or how you format your CMAs. They don’t understand your unique way of doing business, your unique systems & processes, or your unique brand voice.
What if you build your business with REVAS as a cornerstone, and something goes wrong? Won’t this just be another form of People-Dependency, just with a new vendor installed?
While you’re updating listings at 11 PM, your competitors are networking. While you’re formatting CMAs on Saturday morning, they’re closing their next deal.
Every day you don’t fix this admin problem, you’re falling further behind the agents who already did.
Don’t just take our word for it. Keep reading for several real-world examples below…
The Challenge: High-volume brokerage with agents drowning in listing updates, lease renewals, and lead follow-up tasks across Manhattan’s fast-moving market.
What We Handled: MLS updates, listing syndication, lease renewal coordination, lead qualification calls, and client follow-up sequences.
The Result: Freed up thousands of agent hours annually. Agents could focus on showings and closings while REVAS handled the backend operations with documented SOPs specific to NYC market requirements.
The Challenge: Growing property management company spending over $50K annually on full-time admin staff, plus benefits and overhead.
What We Handled: Tenant service calls, maintenance coordination, lead qualification for new properties, and administrative reporting.
The Result: Replaced multiple full-time positions with systematic REVAS processes. Cut admin costs by 60%+ while improving response times and tenant satisfaction through consistent, documented procedures.
The Challenge: Team hitting capacity limits. More transactions meant more admin work, but hiring in-house would eat into profit margins.
What We Handled: MLS updates, transaction coordination, client follow-ups, contract management, and closing documentation.
The Result: Doubled transaction volume without adding overhead. Mike’s team could handle 2x the deals because REVAS VAs managed all backend processes, allowing agents to focus purely on revenue-generating activities.
The Challenge: Boutique brokerage known for exceptional client service, but daily admin tasks were pulling agents away from what made them special.
What We Handled: MLS updates, listing syndication, blog content management, market research, social media posting, and CRM maintenance.
The Result: Team could dedicate 100% of their time to client relationships and sales activities. Maintained their 5-star reputation while growing transaction volume by 40% in the first year.
✅ After 300,000+ hours of admin work offloaded, we understand how to manage back-office Projects and Teams.
✅ After supporting $100M+ in client deals, we’ve seen all segments of the industry, full cycle, many times over.
✅ After handling 1M+ emails, listings, transactions, DMs, and documents, we’ve used every system out there.
The top 1% already outsourced, automated, and scaled.
Now you can too.
REVAS doesn’t just assign you a VA. We install a fully managed back-office system built on proven SOPs, AI-enhanced workflows, and ongoing optimization.
We map your workflows, build custom SOPs, and train your VA team. From day one, your VA has a checklist and their work is clearly defined.
Your VA team executes following SOPs while AI tools boost their output to US-level quality. REVAS manages daily operations so you don’t have to.
5-10 times per year, we identify new workflows to systematize and delegate. Your admin workload shrinks while your business grows.
This isn’t about handing off one or two tasks. It’s about building a back-office that runs without you and gets better every month.
✅ You delegate your first workflow
✅ We build the SOP, train your VA, and add AI enhancement
✅ Then we repeat until your admin work is gone, one task at a time
No more micromanaging. No more chasing VAs. No more being the system.
REVAS installs a fully managed back-office so you can finally run your business like a CEO.
What if you just wanted to build your own Process-Based, Not People-Based Virtual Assistant Back-Office System, similar to the REVAS Method?
Here are some of the hidden setup costs you should be aware of:
+ Building SOPs from scratch: 20+ hours at $100/hour = $2,000+
+ Recruiting & interviewing VAs: 15+ hours = $1,500+
+ Training & onboarding: 10+ hours = $1,000+
+ Ongoing daily management: 2 hours/week = $10,400/year
+ Mistake recovery & retraining: $5,000+ annually
= Total DIY Cost: $19,900+ in the first year alone
And that’s on setup & management costs alone: it doesn’t even factor in the Assistant’s salary!
Local, In-House Executive Assistants have real benefits, especially for local, in-person activities and complex inbox management.
However, they’re comparatively much more expensive, so you need to maximize their time by delegating low-level Admin Tasks to an Overseas VA Team like REVAS:
Full-time admin assistant: $40,000+ salary
Benefits & payroll taxes: $8,000+ annually
Management time: $5,000+ in lost productivity
Total In-House Cost: $53,000+ per year
That’s without factoring in HR & tax headaches, sick days, turnover costs, and payroll compliance.
While you’re spending months building systems and training VAs, your competitors are closing deals.
20 hours building SOPs = 2+ lost transactions
2 hours/week managing VAs = 26+ lost deals annually
At $10,000 average commission, that’s $280,000+ in lost revenue while you play project manager.
This is the real reason most Real Estate Professionals never graduate to Real Estate Business Owner:
It’s too expensive to finally remove yourself from the hub of the wheel.
REVAS eliminates all of this. You get the fully built system, trained team, and ongoing management for a fraction of the DIY cost.
• Updating notes & photos in your CRM, MLS, IDX Website, and more…
• Screening your Emails & Direct Messages, and sending template replies
• Scheduling Social Media Posts to your feeds
• Repetitive Data Entry, online research, and data extraction
Faster than you think.
We schedule your SOP call within 1-3 days, complete your custom SOPs in 5-10 days, and have your VA up and working in 10-15 days total.
Sometimes faster, but never slower unless you have an unusually complex task or something goes sideways. Most clients are delegating their first workflow within two weeks of signing up.
No problem. In fact, that’s exactly what we’re here for.
Most of our clients start with zero documentation. During your “Over-the-Shoulder” SOP call, we’ll walk through your workflow step-by-step and build the process documentation for you (a detailed, custom built SOP that you own exclusively, forever).
Here’s how it works:
You don’t write anything. We handle all the documentation work.
Yes, almost always. We work with pretty much every real estate software out there.
The rare exceptions are:
We have VPNs and workarounds for most situations, but we’ll never do anything that could jeopardize your business or violate agreements.
$500 one-time setup fee covers everything you need to get started:
Then it’s $29/month for the REVAS Platform (phone lines, email accounts, AI credits, reporting access) plus your monthly hourly package.
No hidden fees. No surprises. No long-term contracts.
We handle it completely on our end. You never have to worry about recruiting, interviewing, or training replacements.
Timeline depends on the situation:
Either way, you don’t lift a finger. We manage the entire replacement process while keeping your work flowing.
Multiple layers of protection keep your work accurate and professional:
Here’s the game-changer: Our AI integration means your overseas VA can now produce client-facing communications that are better written than most native English speakers.
Your choice completely. We support both approaches and they both work perfectly.
Option 1: Direct Communication Some clients build great relationships with their VAs – sending holiday gifts, knowing about each other’s lives, building long-term working partnerships.
Option 2: Operations Manager Only Others prefer to communicate only with their Operations Manager and never interact with VAs directly. Your Operations Manager handles all VA coordination behind the scenes.
We adapt to however you want to handle it. Most clients start with Option 2 and gradually move toward Option 1 as they get comfortable.
VAs can handle most administrative tasks that don’t require licensure or physical presence:
What VAs Excel At:
Main Limitations:
When in doubt, we’ll help you figure out the best approach for your specific needs and compliance requirements.
We’re super flexible. The goal is finding what works for your business, not trapping you in a rigid system.
Here’s how we typically handle it:
Unused hours roll over month to month, and if you’re consistently over or under your package, we’ll work with you to find the right fit.
No long-term commitment. Month-to-month service, cancel anytime.
Preferred process: Give us 24 hours notice before your next billing date if possible.
Reality: We’ve refunded people who forgot to cancel and asked nicely. We’re reasonable people running a business for reasonable people.
In theory: once work has begun on a paid batch of Work Hours, refunds are no longer available. We will work off any prepaid Work Hours. If there are extenuating circumstances, we’ll almost always be able to find a solution that works for everyone.
Absolutely. Every SOP we build is your intellectual property.
What this means:
You’re not buying dependency. You’re buying freedom.
You got into real estate for time freedom and unlimited income potential.
Instead, you’re trapped in the worst of both worlds: the stress of entrepreneurship with the busy work of a desk job.
You became a real estate professional for freedom. You ended up a highly paid data entry clerk.
For years, the industry has handed you broken tools and expected you to make them work. Individual VAs with no training. Software with no processes. “Just hustle harder” advice that leads nowhere but burnout.
Your struggles weren’t personal failures. You were set up to fail by inadequate systems.
Right now, while you’re reading this, your competitors who solved the admin problem years ago are:
Real estate professionals have significantly higher stress and divorce rates than most industries. Why? Because they never truly come home. There’s always “just one more thing” to finish.
While you’re updating listings and databases on Saturday morning, your family is wondering when you’ll join them.
While you’re answering emails during dinner, your kids are in the other room growing up without you.
520+ hours per year. That’s what you’re losing to admin work that could be systematized today. At your average deal value, that’s six-figure revenue loss while you play administrative assistant to your own business.
They just stopped accepting that admin work was their job.
They installed systems that remove them from the day-to-day operations entirely. They didn’t find better VAs or better software – they found a better approach.
Systematized delegation through managed infrastructure.
REVAS isn’t another vendor promising to help you manage admin work better. We’re the system that makes admin work happen without you.
You weren’t the problem. The tools you were given were the problem.
Every deal you don’t close because you’re buried in paperwork is a deal your competitor does close.
Every hour you spend on admin tasks is an hour they spend prospecting, networking, or building the relationships that turn into referrals.
Every weekend you spend catching up on busy work is a weekend they spend with their families – or closing more business.
The gap between you and the professionals who’ve already solved this gets wider every day.
The operator working 12-hour days, missing family time, constantly behind on everything that actually grows your business?
Or the CEO who closes deals while your back-office runs itself, who takes real vacations, who’s present for the life you built this business to support?
The only difference is the system.
You can install that system today.
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