22 Hidden Benefits Of Working With Virtual Assistants
The Obvious & Not-So-Obvious Benefits Of Real Estate Virtual Assistants
The big benefits are obvious, like:
- Saving money,
- Freeing time,
- and boosting income.
But what about the "hidden" benefits?
Going "Virtual" opens new opportunities that are impossible when your business is "landlocked" & stuck in the 20th century.
Think about it... you can instantly access a global labor pool.
How has that already changed the way the real estate industry works?
How much more will it change by 2020? 2030?
There may come a day when open houses are held by a remotely controlled robot guiding visitors via video-chat from a back-office in the Philippines.
If you live in a small town, your labor pool is already tiny.
In a big US city, your potential workforce is among the most expensive on earth!
Here are 22 more ideas of what you might be missing out on by not going "Virtual"...
The 22 Hidden Benefits Of Real Estate Virtual Assistants
Here are some of the things you can expect once your Real Estate Virtual Assistants have become a synergistic part of your operations.
Index of All 22 Hidden Benefits, At-A-Glance.
(Click on any Benefit below to read more details.)
#1.) Shave hours off your work day by using a VA to help get it all done, quicker.
A Virtual Assistant will make it possible for you to focus on the significant bigger goals by delegating all the menial, repetitive Admin work.
You'll be amazed how quickly an extra hour or two each day freed up will net your business in the long run.
Even one hour saved each work day means an extra 250+ hours per year. That's basically an extra month and half each year, freed up to focus on your bottom line!
#2.) Create more flexible work hours for you and your local team(s).
Unlike your local staff, who are probably only dedicated to work during ~9 - 5 type hours ... your Virtual Assistants are happy to work whenever you need us, day or night.In our Overseas back offices, we're already on a 10 - 15 hours time difference.
Needless to say, with a staff committed to working nights & weekends to meet your schedule desires ... you call the shots on the VA's schedule 100%.
#3.) Slash payroll 40% - 75% by outsourcing tasks that don’t require in-person presence.
As your real estate business grows, inevitably payroll will become your largest expense.
Strategically outsourcing certain tasks, focusing on delegating & automating your business as much as possible, will allow you save as much as 75% on what is most likely your biggest recurring cost center!
There is plenty of work in today's technologically interconnected real estate world that can get done by a Virtual Assistant anywhere on earth. By taking advantage of the growing ease of outsourcing, you can start saving money immediately.
#4.) Downsize your need for office-space & equipment, even as you grow.
Once your Standard Operating Procedures (SOPs) are running smoothly, and your Virtual Assistant(s) are well situated in their work, you don't just have an easy to manage employee.
You have a scalable cog in the machine of your business that is replicable as you grow, without needing to worry about expanding your offices, buying new equipment, or installing phone & internet lines.
When the work is done by a "virtual" team, your local office & equipment costs are the same whether you have 1 or 1,000 VAs!
#5.) Free yourself from menial repetitive tasks once & for all.
There are always at least a few tasks that come around... maybe one or two times a day, or maybe only once or twice a week, where you just hate to do them.
Maybe they are just boring or tiresome, or far beneath your pay-grade, or otherwise intolerable. Well, stop doing them. Train a VA to take the burden, and you'll never have to worry about these hated tasks again.
#6.) Add new profit centers with lead generation & lead nurturing Virtual Assistants.
By using your Virtual Assistants to focus on new lead generation & lead nurturing activities, you can create a direct, positive Return On Investment (ROI).
While experimenting with new, unproven lead generation tactics with Virtual Assistants can be risky (not every campaign will succeed), it is also one of the simplest, most affordable ways to test these new approaches.
Plus, by delegating this type of work to VAs, instead of your local employees, or, worse yet, doing them yourself, you can experiment with new lead generation strategies without interrupting your already successful, proven, day-to-day operations.
#7.) Completely cure employee-related headaches.
No more worrying about bad behavior, no-shows, recruiting, hiring, management, IRS tax withholding, employee benefits, insurance, and more.
Hiring a Virtual Assistant company is the same as hiring any other US business. File this in the expense column.
By outsourcing to Overseas or US-based VAs with REVAS, your Virtual Assistants never even work for you. You don't have to worry about the complexities of hiring & managing a bunch of employees. We cover all that, including any HR-related headaches you can dream up.
You don't just outsource the work ... you outsource the pains of managing the day-to-day activities and added liabilities of a comparable local team of direct-hires!
#8.) Scale your team up or down rapidly, without hiring or firing a single employee.
Virtual Assistants working with a company like REVAS would of course prefer steady work following proven processes for stable & successful companies.
However, the VAs work for us directly, and you can rest assured that even if you need to cut their hours or eliminate someone from your team completely, we have them covered.
We have an entire business devoted to providing a "supportive, family environment" (Core Value #2) for your Virtual Assistants so you can have the added flexibility of not worrying about whether that former team member is going to be able to make ends meet just because your business is slower this month. We relieve that stress from your shoulders entirely.
That also means if you need to add hours, or even whole new VAs & teams in a hurry, we have the on-hand flexible staff work hours, plus the recruiting & hiring engine, to ensure you're ready to scale up on short notice, without ever needing to hire or fire a single employee.
#9.) Improve efficiency via more systematic Standard Operating Procedures (SOPs).
Everything we do is Process-Based, Not People-Based™.
That's why we require detailed, step-by-step REVAS-Style Standard Operating Procedures, approved by our Training Manager, before you can ever be assigned your Virtual Assistant.
This will help ensure that everything you're building is not susceptible to the personal problems of your VAs, since an individual might leave, but a Process remains.
We have hundreds of Standard Operating Procedure examples to draw from to help ensure you're assigning your Virtual Assistant a clear, concise set of tasks that are built upon the solid foundation of step-by-step SOPs.
#10.) Never cold call again! Hire call center VAs to generate warm, pre-qualified leads.
While many real estate professionals over-estimate the viability of cold calls, Real Estate Telemarketing is still one of our most popular services.
And there's a reason for that:
Telemarketing works (sometimes)... and most Real Estate Agents & Real Estate Investors hate doing it!
Luckily, there are plenty of Real Estate Virtual Assistants, both US-based and Overseas, who are more than happy to take over the burden for you. Delegate your cold calling & telemarketing to your VA, and never stress out about "dialing for dollars" again.
#11.) Use VAs to find hot property deals before anybody else.
An excellent use of Virtual Assistants for active Real Estate Investors is to help build your acquisition pipeline.
Similar to cold calling, most Real Estate Investors are too busy wearing "too many hats" to be bothered scouring on- and off-market property deals for hot acquisition opportunities.
Whether you want to target pre-foreclosures, REOs, probates, divorces, or any variety of other possible hot deals, your Virtual Assistant can follow your process and do all the leg-work for you.
Generating pre-qualified acquisition leads for real estate investors is one of the best ROIs you will find using Real Estate Virtual Assistants.
#12.) Upgrade your brand image via low cost, high quality graphic & web design.
For all but the most complex & in-depth tasks, we can provide all types of Graphic Design and Web Development work for the same prices as our other US-based Virtual Assistants.
Upgrading your brand image with new graphics, a better website, more regularly updated multimedia content, infographics, custom icons, and more, has never been easier.
Your website & brand image are the front-lines of your sales funnel, making first impressions with Clients and Prospects before you've had your first personal interaction.
By using US-based Virtual Assistants to improve your graphics & web presences, you can ensure this first impression gets each new relationship off on the right foot (for a fraction of the cost of hiring freelancers).
#13.) Outsource your Search Engine Marketing (SEM) & Social Media Marketing (SMM).
By using your Virtual Assistants to consistently manage the day-to-day grind of Search Engine Marketing (SEM) and Social Media Marketing (SMM), you can build local recognition and generate inbound seller leads on auto-pilot.
While your SEO, PPC, and Social Media campaigns are all quite complicated, they also all follow repetitive, step-by-step processes that can be systematized in REVAS-Style Standard Operating Procedures (SOPs).
Once you have these relatively simple, but labor-intensive tasks effectively outsourced, following proven SOPs, you can essentially "set it and forget it."
Better yet: these types of web-based content marketing strategies keep working even when you don't. By building up your Social Media & Search Engine presence, you are creating a tangible, value-added asset that will continue generating leads for years into the future.
#14.) Build a system for nurturing long-term client relationships automatically.
One of the most labor-intensive, never-ending responsibilities in the real estate business is ongoing lead nurturing & follow up.
Essentially, your objective is staying in touch with every Prospect & Client you encounter... forever.
Of course, that's a lot of work, and never easy to keep up with when you have a million other responsibilities vying for your attention.
Delegate this never ending follow up work to your Relationship Nurturing Virtual Assistant, so you can focus strictly on hot leads, pre-qualified appointments, and closing deals.
#15.) Stop wasting time, energy, and money trying to figure out software and technologies.
One of the biggest problems seen in all types of real estate companies today are issues with real estate software & technologies.
From confusion over which software to use, to getting your existing software up & running properly, to making sure your day-to-day technology usage is well optimized... Real estate software & technologies present problems and confusion for millions in the industry.
Stop spending your limited time & energy grappling with IT and tech concerns when dedicated VAs can handle them for you, cheap.
#16.) Increase local staff output up to 50% by integrating your On-Site and Virtual Teams.
In addition to saving money by outsourcing menial tasks that don't require anyone's physical presence, you can also significantly increase your local team's productivity & efficiency via strategic integration of your on-site & virtual teams.
You and your local staff have an automatic premium on every working hour of every day, simply due to the fact that you're physically present & available.
Especially if you're on the active sales or acquisition side of the real estate business, you get paid by being there, in-person. Whether it's showing or viewing properties, attending inspections & closings, or networking & public speaking, your business revolves around face-to-face interaction.
By outsourcing & delegating tasks that don't require your physical presence, you'll be able to significantly boost local productivity by focusing 100% on revenue generating, in-person tasks to get the most out of every work hour & payroll dollar invested.
#17.) Transform past clients into current business with Past-Client Reactivation VAs.
Your past clients are one of the best possible sources of new business.
Whether it's re-activating past clients into current business directly, or actively communicating with happy past clients to solicit more referrals & prospect recommendations, you can outsource this simple follow up task to a Virtual Assistant for low-cost, high-reward investment.
By using a Virtual Assistant to periodically set appointments with your past clients, you'll still be the one making the important communication, ensuring you stay personally up-to-date and in-the-loop with your network.
Use Past Client Reactivation Virtual Assistants to consistently remain up-front in your clients' memory whenever they're thinking about real estate, all for a comparatively low price tag.
#18.) Get carefully researched property data whenever you need it, without lifting a finger.
Whether you require a Virtual Assistant to research comparable properties & create basic comps reports, or you'd like to completely outsource your Competitive Market Analysis (CMA) creation, this is an excellent use of Real Estate VAs.
Since it's such a simple, repetitive, and standardized process, you can get the same quality & result as you would doing the work in-house by outsourcing the task to an Overseas VA (for a fraction of the cost).
Property data is straightforward and practically universal, whether you're in New York, California, Texas, or Nebraska. Your Virtual Assistant already understands the general process, so all we need to do is learn & follow your own unique Standard Operating Procedure(s) for your comps research & CMA reports to be outsourced with ease.
#19.) Build cost-effective lead lists on any contacts or properties you desire to target.
When it comes to real estate lead list building, you'd be crazy to not outsource this type of work!
This is such a mundane administrative task that delegating it to an Overseas Virtual Assistant is a no-brainer.
Regardless of what lead source or data platform you're using (from Leads411 to Vulcan7 to MLS to county records), your Real Estate Virtual Assistant will be up-to-speed and building target lead lists for you in no time.
Plus, with a rate of 12 - 60+ records per hour, you could be paying as little as $0.12 per target lead!
#20.) Provide accessible customer service (up to 24x7) with on-demand VAs.
Let's face it:
Answering inbound calls is a pain.
Prospects, Clients, and Tenants who call in show no regard for your existing schedule. They call in on their own time, with no concern for what important task or activity they might be interrupting.
Stop letting the phone's ringing dictate what you do & when you do it.
REVAS provides on-demand inbound call receiving Virtual Assistants (up to 24x7x365) for only a small recurring monthly retainer and a modest per-minute rate. You're only billed for live time on the call, but you'll have someone available to answers phones for you at all times, every day of the year (even holidays)!
#21.) Focus on closing deals & boosting income by delegating your calendar and scheduling.
The more successful you get, the more demands you'll have on your time.
With success comes added press, publicity, and interest in your Unique Value Proposition(s).
This also means a never ending to-do list, and a calendar booked out weeks (or months) in advance. Every open thread & incomplete task has a measurable drain on your overall motivation, will power, and attention span.
Rather than leave this brain drain compromising your bottom line, delegate the responsibility to a Virtual Assistant.
Let your Calendar & Scheduling Virtual Assistant manage your appointments & task-list so you can focus your limited time and energy on what matters most: growing your business & closing deals!
#22.) Keep a Personal Assistant VA so you're never distracted by interruptions again.
If you have access to a phone (or email, or internet, or SMS, or pretty much any communication dreamed up), then your Virtual Assistant can be reached.
Ever needed someone to make a quick call and reschedule a delivery? Or to re-order some office supplies to be delivered overnight? Or just to look something up for you while you're driving?
The most creative & enthralling uses of your VA won't come from dreaming them up in advance ... they'll come from everyday life. The only question is, will you have a VA ready when you need them?
How To Take Advantage Of These Benefits Yourself
These 22 Hidden Benefits (and 3 Primary Benefits) of Real Estate Virtual Assistants all sound great on paper... but what will it take to put them into action for your business?
While successfully outsourcing your day-to-day operations to VAs is never easy, we've boiled it down into a step-by-step process to make things as simple & accessible for you as possible.
If you've reviewed the above list and found something that resonates, then please take the next step!
The first step for all new REVAS Clients is to:
This introductory diagnostic Consultation call will help identify the best opportunities for using Virtual Assistants in your business, including a plan for getting started, plus pricing & work estimates.
Get started by booking your own completely free OAC appointment here today.