Firepoint

Done-For-You Real Estate CRM Virtual Assistant Bundle for Firepoint

Fully Managed VA Solution to Outsource & Automate Your Top 15 Firepoint Tasks

ATTN: Firepoint Account Required for this VA Bundle.
Sisu Account also highly recommended (required for Tasks 10 & 11).

Do Any Of These Problems Sound Familiar?

  • “We’re not using all of Firepoint’s features, and are missing out on deals because of it.”
  • “Leads, Tags, Campaigns, Saved Searches, and / or Notes aren’t always properly kept up-to-date in the CRM.”
  • “Day-to-day Data Entry & CRM upkeep is taking away valuable Sales time from my Team.”
  • “New Leads aren’t always being rapidly assigned to the right Agents.
  • “Very old Leads are frequently forgotten and ignored.”
  • “Sometimes Agents are marking a Task as complete… without actually completing it!”
  • “Post-Closing stats and Commissions aren’t being systematically tracked.”
  • “We’re not even sure which Lead Sources are generating the best ROI!

Jump Straight to Pricing & Checkout


Table Of Contents

Quick Links to Navigate Around This Page

1. Intro From the CEO: Why a Firepoint VA Bundle?

2. The BIGGEST PROBLEM With Firepoint

3. The 4 Firepoint Virtual Assistant “TASK TYPES”

4. QUICK OVERVIEW: All 15 Key Tasks, At-a-Glance

5. DETAILED BREAKDOWN: Every Task in This Bundle

6. Pricing Packages & Secure Online Checkout

Want get the inside scoop from the REVAS CEO directly?
Book a Firepoint Strategy Session call w/ Marshall Hatfield


Intro From the CEO: Why a Done-For-You Firepoint Virtual Assistant Bundle?

Firepoint is Powerful, But It’s Also a Lot of Work. We Built This Bundle to Run It For You on Auto-Pilot.

From The Desk of
Marshall Hatfield
REVAS CEO & Founder
Cincinnati, OH
October, 2019

Welcome friends of Firepoint!

Sure:

Firepoint is one of the best Real Estate CRMs out there.

You wouldn’t be using Firepoint if you weren’t getting a good ROI from that Investment.

But, based on our research of even the top Firepoint Power Users:

You’re almost definitely missing out on many of its most powerful features.

Plus:

You and your Team are almost definitely wasting a ton of time in the CRM, doing menial Admin Tasks that can be outsourced & automated.

This Done-For-You Firepoint VA Bundle is built to solve those exact issues (and much, much more).

Quick Math: Closing More Deals, With Less Work (What It’s Really Worth)

The Firepoint Virtual Assistant Bundle will free you & your Team’s time to close more deals, faster.

Our mission here is not only to accomplish this, but to do so in a way that’s so efficient, we’re able to charge such low Prices for such great Value, to make this truly a no-brainer.

Let me illustrate.

Let’s say:

  • 1 Agent,
  • Spends 1 Hour Per Day,
  • Focused on Admin Tasks in Firepoint,
  • (NOT Selling and Closing)…

That’s:

  • 5+ Work Hours Per Week…
  • 20+ Work Hours Per Month…
  • 240+ Work Hours Per Year
  • 1.5 Full-Time Months of Work…
  • At least 12%+ of the entire Work Year

WASTED!

Even if the Agent’s time is valued at only $25 per Hour…

… That is $6,000 per Year, down the drain.

With this Done-For-You Firepoint Virtual Assistant Bundle,

REVAS would’ve done the same work for only $2,388.

60% less!

That’s not to mention releasing your Agent’s time to focus on actually closing deals:

  • Giving them back 12% of their Work Year,
  • Freeing an extra 5 Work Hours per Week,
  • An extra 20+ Work Hours per Month,
  • An extra 240 Work Hours per Year!

Do you think, with an extra 240 Work Hours added to the clock, your Agent could close an extra 2 Transactions over the course of that Year?

Assuming a modest $4,000 per Commission, that’s an extra $8,000+ per Year (per Agent), just by outsourcing certain menial (but important) CRM Admin Tasks.

Once you add that to the savings of $3,612 by outsourcing those Tasks, you have a potential net-positive ROI of $11,612 per Agent per Year!

That’s all achieved by simply freeing you & your Agents’ time to focus on Selling and Closing (instead of wasting it on menial Admin Tasks in the CRM that can be just as easily outsourced).

Hence, this Done-For-You Firepoint VA Bundled solution.

My Own Personal (and Expensive) Experience With Real Estate CRMs

As both the Founder of REVAS, and a Real Estate Agent + Investor + Private Lender my own self… I’ve gone deep down the rabbit hole of Real Estate CRMs.

I’ve personally tested most of the big ones in my own real estate businesses, including:

  • Follow Up Boss,
  • Boomtown,
  • CINC,
  • Real Geeks,
  • Sierra Interactive,
  • Lion Desk,
  • InvestorFuse,
  • Realty Juggler…

… And even non-real estate software like:

  • Infusionsoft / Keap,
  • Active Campaign
  • Aweber,
  • MailChimp, and
  • Podio (custom builds, of course).

That’s not just my “rejects” either:

I actually love ALL of the software I just listed!

They’re all great tools, made by companies who really care about the success of their Users.

Those are 12+ pieces of software that I think are all truly excellent, and can all generate an incredible ROI for a savvy Real Estate Business.

But you can’t use 12+ different CRMs.

You have to pick one & stick with it. You have to commit.

You have to invest time & energy to use that software to its fullest potential. (You’re already paying for it!)

I know this process is insanely complicated & difficult, from both first-hand experience, and from what I see behind-the-scenes every day with REVAS Clients.

I only share all of that so you will understand what I mean when I say:

1. Firepoint is — by far — one of the best Real Estate Software tools out there (not just best CRMs … best anything!).

2. The types of Agents & Teams using Firepoint are some of the savviest and most cutting-edge in the industry.

If you’re a successful Firepoint User here, reading this now, we believe you are among those who will come out on top (or at least land on your feet) through this next big down-turn, which we all know is coming.

That’s because, luckily, if you’re like most Firepoint Users, you’re already ahead of the game:

  • on Lead Generation,
  • on Customer Service, and
  • on Lead Follow Up.

These will become the deciding factors in who succeeds (and who is left behind) in the Real Estate Business of tomorrow.

We’re here to help you stay ahead of that curve, as effortlessly as possible.

This Done-For-You Firepoint Bundle is built to put your CRM on auto-pilot so you can focus on what really matters:

Closing Deals!

“Price Is What You Pay, Value Is What You Get”

That Warren Buffett quote from his 2008 Chairman’s Letter to the shareholders at Berkshire Hathaway Inc is truly timeless.

As one of the world’s richest men, Buffett makes a point which you, too, have already grasped:

Firepoint is already not the cheapest CRM on the block.

In fact, it’s one of the more expensive ones, especially for single Agents and very small Teams.

And yet, we’ve found it to be a favorite CRM, even for single Agents, and very small Teams (all the way up to 50+ person Teams too!).

There are several reasons for that, but to put it in a word:

Value.

Firepoint’s feature-list is on par with competitors’ tools that are actually much more expensive!

Plus, the software includes literally everything you need:

  • From a legit user-friendly IDX website (with excellent Saved Search capabilities),
  • To top-tier CRM features for Campaigns, Tasks, and Automated Follow Up,
  • To fully integrated Email, Texting, and Phone systems (with easy & organized call recordings).
  • To the best built-in Accountability Dashboard for tracking performance of every individual Agent on your Team.

As you can see:

We really love Firepoint.

That’s why we’ve invested big bucks into research & development for this Done-For-You Virtual Assistant Bundle that is guaranteed to boost your Firepoint ROI by:

Systematically streamlining, outsourcing, and automating your deal pipeline.

If — after doing the math — you’re still wondering whether this service is a good fit, I’m happy to share my candid opinion on a call:

Click here to book a Firepoint Strategy Session onto my calendar.

During our no-pressure, no-cost Strategy Session, I’ll give you a quick overview of how it all works, answer any questions you may have, and help determine whether the Done-For-You Firepoint Virtual Assistant Bundle will be a good ROI for you.

Speak to you soon!

Thanks,

Marshall Hatfield
REVAS Founder & CEO

Want to book a time to speak with with the REVAS CEO directly?
Schedule a Firepoint Strategy Session onto the calendar here.

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The Biggest Problem With Firepoint

90% of Users Missing Out on Majority of Its Features… & Missing Deals in the Process

After in-depth research, studying Agents, Teams, and Brokerages successfully using Firepoint, we discovered the single biggest problem with the software:

Even top experts are neglecting some of Firepoint’s best features!

That’s because Firepoint is such a powerful CRM + all-in-one Real Estate Communication system… it’s easy to get caught up in (and fully satisfied by) just a fraction of its feature-list.

With this great power, comes great responsibility … to actually learn how to use all the system’s bells & whistles, or miss out on the rest by sticking with your favorite 2 or 3 features.

This bundled Virtual Assistant solution was born by distilling every “outsourceable” activity in Firepoint down to 15 Key Tasks that Virtual Assistants can handle for you on auto-pilot — following proven, step-by-step Standard Operating Procedures to systematically manage key workflows & make sure you’re getting the most out of the software.

The goal of this Real Estate CRM Virtual Assistant Bundle is to seamlessly handle practically every activity in your Firepoint so you’re always on top of:

  • Real Estate Lead Management,
  • Team Accountability, and
  • ROI + KPI Tracking.

We’ll go into detail explaining every single one of the 15 Key Tasks included in this Done-For-You Firepoint Virtual Assistant solution below.

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IMPORTANT: This Solution Is NOT Right For Everyone

While this Firepoint Virtual Assistant Bundle can add value to nearly any Firepoint User… it’s still not free! The problems that it solves are not universal.

Below, we’ll share several scenarios where wherein we recommend you do NOT use this service.

Do NOT Purchase This Firepoint Virtual Assistant Bundle If…

  • … You’re a one-person-operation, generating fewer than 5 Leads Per Week.
  • … You’re already 100% satisfied with your Lead Management and Lead Tracking systems & processes.
  • … You’re unhappy with Firepoint, and planning on switching soon.
  • … You aren’t interested in tracking KPIs or holding your Team accountable.
  • … You already have an in-house Admin Assistant, getting paid less, who handles all this.
  • … You have many bad reviews online, or have a bad reputation with your Sphere.
  • … You don’t feel confident in your continued ability to generate steady Lead flow (focus on this FIRST!).

If any of the above apply to you, stop reading now.

You’ll save yourself some time, because we can definitively say that this service is not going to be a good fit for your Real Estate Business at this time.

However, if you read all of the above, and are confident that NONE of them apply to you… chances are this Firepoint Virtual Assistant solution will be a great ROI, both in terms of time saved for you & your Agents, and in terms of the new business that allows you to generate.

Not sure if the Firepoint VA Bundle is right for you?
Book a Firepoint Strategy Session w/ REVAS Founder & CEO

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The 4 “Task Types” to Cover All 15 Firepoint Virtual Assistant Activities

All 15 Key Tasks Handled For You in This Bundle, Organized by 4 “Task Types” (and One Add-On)

By offering this Fully Managed Bundle of 15 Key Tasks for a Firepoint Virtual Assistant, our goal is to systematically maximize the ROI you get with Firepoint.

We do this by streamlining, outsourcing, and automating 15 specific activities, divided into 4 key “Task Types” (with the 4th being optional):

TASK TYPE #1: INITIAL SETUP

One-time-only, expert-level audit and optimization of your Firepoint CRM & website.

TASK TYPE #2: DAILY LEAD MANAGEMENT

Day-to-Day Tasks to ensure “No Lead Left Behind,” every Lead captured, tracked, and Tagged.

TASK TYPE #3: WEEKLY ACCOUNTABILITY

Once-Per-Week check-ups & Lead Report Cards to make sure everything is going according to plan.

OPTIONAL TASK TYPE #4: SPEED-TO-LEAD ADD-ON

Rapid responses to all new Leads via instant Text, plus a First-Day Blitz™, and manual confirmations before every Appointment.

Within this Firepoint CRM Virtual Assistant Bundle, we fully manage & maximize the setup and day-to-day activities within your Firepoint to make sure:

  • everything is kept up-to-date,
  • all information is centralized,
  • all Agents are held accountable, and
  • every Lead is captured, tracked, and attended to.

Below, we’ll examine in greater detail each Virtual Assistant activity that is included for your business, on total auto-pilot, under each category of this Fully Managed, Done-For-You solution.

Get Started: Pricing & Checkout


Quick Overview: All 15 Key Tasks, Organized by Task Type

TASK TYPE #1: INITIAL SETUP

1. CRM Setup & System Audit
2. Campaigns, Tasks, Ponds, Tags, and Saved Searches
3. Customizing Your Firepoint Website
4. Done-For-You Standard Operating Procedures (SOPs) for Your Firepoint Virtual Assistant

TASK TYPE #2: DAILY LEAD MANAGEMENT

5. All Leads From All Sources Kept Up-to-Date In the Software
6. All Leads Properly Tagged, Including Saved Searches, Ponds, and Campaigns
7. All Notes From All Sources Entered & Synced Daily

TASK TYPE #3: WEEKLY ACCOUNTABILITY

8. Weekly Accountability Page Check-Up
9. All Closings & Commissions Recorded Back in Firepoint
10. Weekly Report Cards & KPI Dashboard*
11. Team Gamification & Contests*
12. Post-Closing Task-List

*Tasks 10 and 11 require a Sisu Account (in addition to Firepoint).


TASK TYPE #4: SPEED-TO-LEAD [OPTIONAL]

13. Quick First Contact With Leads Via Text
14. Day One Blitz™: 7 Attempts Via Call, Text, Voicemail and Email (CTVE)
15. All Agent Appointments Confirmed by Virtual Assistant

Wondering whether this Firepoint VA Bundle is right for you?
Book a Firepoint Strategy Session w/ REVAS Founder & CEO


Detailed Breakdown: All 15 Key Tasks Included in This Firepoint VA Bundle

TASK TYPE #1: INITIAL SETUP

One-Time-Only Audit & Optimization to Get Everything Ready for Lift-Off

1. CRM Setup & System Audit

Making sure that your CRM is set up properly, with all of your data loaded in can be time consuming, and easy to procrastinate. Let our specially trained staff set you up for success!

  • First & foremost, we’ll make sure your CRM is fully setup, and you’re using all the Features of the software that make sense for your business.
  • We’ll also make sure all your Contacts are properly integrated and uploaded into the CRM… even if that means gathering & centralizing Contacts from other sources.

2. Campaigns, Tasks, Ponds, Tags, and Saved Searches

Campaigns are the backbone of your CRMs continuing functionality and usefulness. Make sure they are never left to wither away with a specially trained VA.

  • Setting up these elements of Firepoint according to best practices, and updating or overhauling any old, out of date data

3. Customizing Your Firepoint Website

Firepoint offers a powerful and dynamic website for capturing leads. Increase traffic to your site, gain the cutting edge and stand out from the crowd with a custom website!

  • Optimizing the page layout of your site
  • We’ll perform an SEO audit, and ensure that you have the right pages and key phrases to drive local traffic
  • Adding or redesigning any existing pages to increase your SEO ranking
  • We’ll perform a Conversion Ratio Optimization – streamlining your CTAs and squeeze pages

4. Done-For-You Standard Operating Procedures (SOPs) for Your Firepoint Virtual Assistant

Before we launch your VA campaign, we make sure all ongoing Firepoint workflows are systematized and standardized via detailed, step by step SOPs.*

  • Next we’ll build we’ll build custom-tailored, step-by-step, Done-For-You Standard Operating Procedures (SOPs) to document all of the ongoing  Firepoint tasks
  • These SOPs will become the intellectual property of your business, and allow it to run on autopilot (with both your VA, and local staff)

*Custom SOPs are our specialty at REVAS. Everything we do is always Process-Based Not People-Based™.

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TASK TYPE #2: DAILY LEAD MANAGEMENT

Every Day, for Every Lead, Guaranteed: ‘No Leads Left Behind!’

5. All Leads From All Sources Kept Up-to-Date

When new leads and their sources aren’t immediately uploaded, your CRM quickly loses its power. We’ll stay on top of the data to keep your system strong.

  • Certain sources can be auto imported, others can be jury rigged to auto-import using Email Parsers … but many lead sources need to be entered into the system manually.
  • Your VA will ensure that all Leads are centralized in Firepoint
  • Your VA will also make sure that all Lead Sources are properly entered and tracked

6. All Leads Properly Tagged, Including Saved Searches, Ponds, and Campaigns

We’ll help you leverage the power of your Firepoint to ensure all your Follow Up Tasks are systematic, assigned to the right people, and integrated using both automated & manual Tasks.

  • Your VA will help you stay on top of your prospects by making sure Follow Up Tasks are automatically created
  • We’ll also ensure that Campaigns are set up properly, so the prospect can easily be tagged / a campaign be triggered, so that follow up sequences are scheduled

7. All Notes From All Sources Entered & Synced Daily

Complete, centralized notes help you and your team make better informed decisions when dealing with prospects. We’ll take the leg (or hand) work out of the equation and help your team stay on top of it.

  • Working with the agent each day to ensure that all notes are entered
  • Many Firepoint power users remarked that they have notes from other places, or they have trouble getting a chance to take notes on conversations that occurred e.g. via a call while on the road.

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TASK TYPE #3: WEEKLY ACCOUNTABILITY

Holding You & Your Team Accountable to Clear Metrics, and Turning the Process of Achieving Them Into a Fun Game

8. Weekly Accountability Page Check-Up

Firepoint’s Accountability Page provides valuable KPIs and metrics to gauge how your Team is performing. We’ll make it a weekly ritual to systematically check in on these, to ensure everything is up-to-date, then share the results with everyone on your Team.

  • Checking up on Overdue tasks
  • Doing spot checks on recorded calls
  • Reassigning leads to new agents when they aren’t being followed up with
  • Providing a Weekly Accountability Report to highlight key details.

9. All Closings & Commissions Recorded Back in Firepoint

One of the most underutilized values within Firepoint is tracking Lead stats from first Lead Generation, all the way through to post-Closing. Know which Lead Sources are generating the best (and fastest) ROI to wisely invest every marketing dollar.

  • Ensuring that Lead ROI is tracked from Lead Source to final closing
  • All closings entered into Firepoint AND Sisu
  • All Commissions tracked in the CRM and attached to the correct Agent & Property.

10. Weekly Report Cards & KPI Dashboard*

*Requires Sisu Account.

Ensuring that everything is properly tracked can be difficult, especially for a larger team. Sometimes the Firepoint Accountability Page isn’t enough. With this optional task we make sure that everything is tracked & create a weekly report using your favorite KPI dashboard.

  • Per agent, for all agents
  • Entered & managed in your Sisu Account

11. Team Gamification & Contests*

*Requires Sisu Account.

Gamification is a proven and powerful tool to motivate performance in a team setting, while promoting a positive culture in your business!

  • Making sure that all team members GCI, Closings, and Task Completion is scored in the dashboard
  • Setting up Monthly or Quarterly contests
  • Tracking contest winners and sending out contest prizes

12. Post-Closing Task-List

Post-Closing Tasks are some of the most overlooked tasks for most teams, and can cause your system to become out of date. We’ll take care of the these important steps for you.

  • Closing clients immediately added to SOI Campaigns
  • Ensuring that Campaigns, Ponds, and Tags are updated post-closing
  • Optional post-closing postcards
  • Post closing task list assigned

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[OPTIONAL] TASK TYPE #4: SPEED-TO-LEAD ADD-ON

13. Quick First Contact With Leads Via Text

One of the issues that some have with Firepoints follow up features is that if the prospect responds back after the initial automatic text is sent, it looks like they are being ignored! Your VA is a real person there to converse with the prospect and set the stage for when you become available.

  • We’ll reach out to new leads right away if the agent is unavailable
  • Your VA can send a quick text, to schedule a time for the agent to call back

14. Day One Blitz™: 7 Attempts Via Call, Text, Voicemail and Email (CTVE)

  • We’ll make attempts to reach out to a new lead 3-4 times in the first day
  • Speed matters! Your VA will make sure that the Lead is reached on the very first day
  • The VA will work with the prospect to schedule a time for the agent to follow up

15. All Agent Appointments Confirmed by Virtual Assistant

It’s surprising how commonplace it is for agents to show up to a location and find that the prospect isn’t there! Minimize time wasted with our automatic appointment confirmations. 

  • Time is money. Before an agent goes out to an appointment, we’ll make sure the prospect is still good to go

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Pricing Packages & Secure Checkout:

Done-For-You CRM Virtual Assistant Bundle for Firepoint

For Brokerages or Teams With 31+ Agents:
Book a Strategy Session Online Here to Receive a Custom Quote.

CORE

Includes SETUP, DAILY, and WEEKLY Task Types

1 – 10 Agents:

$199 per Agent
per Month


11 – 30 Agents:

$159 per Agent
per Month

SPEED-TO-LEAD TASKS (Add-On)

Quick First Contact w/ All Leads

Via Instant Text Conversations
Day One Blitz™: 7 Attempts

Via Call, Text, Voicemail, Email
All Appointments for Agents

Confirmed by Virtual Assistant

INITIAL SETUP TASKS (One-Time Only)

CRM Initial

Setup & Audit
Campaigns, Tasks, Ponds,

Tags, and Saved Searches
Firepoint Website

Customization & SEO
Done-For-You Firepoint

Standard Operating Procedures

DAILY LEAD MANAGEMENT

All Leads, From All Sources

Updated & Synced Daily
All Leads Tagged, Including

Saved Searches & Campaigns
All Notes Entered & Updated

On All Leads, Daily

WEEKLY ACCOUNTABILITY

Weekly Accountability Page

Check-Up & Audit
All Closings & Commissions

Recorded Into Firepoint
Weekly Report Cards

Including KPI Dashboard
Team Gamification and

Done-For-You Contests
After Closing

Task Lists

ENHANCED

Everything in CORE, Plus
SPEED-TO-LEAD Add-On

1 – 10 Agents:

$399 per Agent
per Month


11 – 30 Agents:

$299 per Agent
per Month

SPEED-TO-LEAD TASKS (Add-On)

Quick First Contact w/ All Leads

Via Instant Text Conversations
Day One Blitz™: 7 Attempts

Via Call, Text, Voicemail, Email
All Appointments for Agents

Confirmed by Virtual Assistant

INITIAL SETUP TASKS (One-Time Only)

CRM Initial

Setup & Audit
Campaigns, Tasks, Ponds,

Tags, and Saved Searches
Firepoint Website

Customization & SEO
Done-For-You Firepoint

Standard Operating Procedures

DAILY LEAD MANAGEMENT

All Leads, From All Sources

Updated & Synced Daily
All Leads Tagged, Including

Saved Searches & Campaigns
All Notes Entered & Updated

On All Leads, Daily

WEEKLY ACCOUNTABILITY

Weekly Accountability Page

Check-Up & Audit
All Closings & Commissions

Recorded Into Firepoint
Weekly Report Cards

Including KPI Dashboard
Team Gamification and

Done-For-You Contests
After Closing

Task Lists

Wondering which Package is right for you?
Book a Firepoint Strategy Session call w/ REVAS Founder & CEO